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Administrative Assistant – Tulsa Oklahoma

  |  

Bay Ltd.

Full Time

JOB SUMMARY:

 

The Administrative Assistant is responsible for providing direct administrative support to the Division Manager. Job location is in Tulsa, OK.

 

 

ESSENTIAL FUNCTIONS:

 

  • Track and assist with project invoicing and initiating invoice structure based on contract documents
  • Assist engineers with maintaining project filing, transmittal of data books at job completion, assist with electronic bills of materials for drawing packages, and assist in transmittal of document control
  • Provide support to daily operations of the facility and department including but not limited to typing, filing, answering phone, doing reception work, mail processing, etc.
  • Duties include but are not limited to: compose correspondence, process invoices, tracks budgets and expense reports, maintains calendars, files, sets up meetings and travel arrangements
  • Exercise discretion and independent judgement when handling company and department day to day information
  • Research, analyze and summarize basic information related to the tasks at hand
  • Knowledge of the organization to complete assignments
  • Performs other duties as requested, directed or assigned

 

QUALIFICATIONS:

 

  • High School Diploma or GED required
  • Minimum of 2 years of office experience
  • Knowledge of Heavy Construction Industry
  • Ability to process multiple types of contracts/reports
  • Ability to read and interpret department information
  • Ability to communicate effectively, both verbal and written with customers and employees at all levels
  • Proficient in Microsoft Excel and Microsoft Word
  • Must be proactive and self-motivated with the ability to work with minimal supervision
  • Excellent time-management skills, and a strong multi-tasking ability

 

Bay Ltd. is an Equal Opportunity Employer