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Document Control Clerk

  |  

Bay Ltd.

Full Time

JOB SUMMARY:

The Document Control Clerk position is responsible for supporting and promoting Bay Ltd.’s projects and Quality Initiatives, as well as the Quality Department personnel documentation efforts, as directed by the Supervisor. This position interacts with client representatives in a professional manner while representing Bay Ltd. and is cross-trained in other aspects of document control as relates to quality control and inspection.

 

ESSENTIAL FUNCTIONS:

  • Maintain document control logs and other reporting mechanisms as instructed by supervisor
  • Verify, record, send and receive for approval, archive and distribute Drawings, specifications, procedures, inspection reports and other project documents for all active jobs (per Distribution Matrix set up for that specific job)
  • Identify which documents are actually stamped “Approved For Construction” are stamped with “Controlled Document”
  • Weld Mapping; confirm welder stencils are active; place missing welder stencils on weld maps in accountability log
  • Assist in resolving field issues including assisting with reporting issues and information discrepancies.
  • Responsible for the information accuracy that is entered into various Bay Ltd. documentation systems (in hard copy and electronically)
  • Responsible for ensuring the safekeeping of hard copy and/or electronic Bay Ltd. files, project records and other documentation
  • Receive, process, distribute and archive all documents in and out of the office
  • Follow all Bay Ltd. Safety and Quality Policies and Procedures with full Stop Work Authority
  • Wear proper PPE at all times in work area at various job sites
  • Perform other duties as requested, directed or assigned

 

QUALIFICATIONS:

  • High school diploma or G.E.D. required
  • Minimum of 2 years of document control experience or related job duties
  • Knowledge of Bluebeam, Adobe Software and other Document Control related software is preferred
  • Knowledge of manufacturing processes in oil and gas environment, and heavy construction industry
  • Ability to read and interpret blueprints and technical drawings
  • Excellent time-management skills, detail oriented and a strong multi-tasking ability
  • Proficient in Microsoft Office products preferred
  • Ability to work in a fast-paced, high pressure environment
  • Ability and willingness to work overtime and weekends as required
  • Ability to communicate effectively, both verbal and written with customers and employees at all levels

 

Bay Ltd. is an Equal Opportunity Employer