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Human Resources Coordinator

Human Resources Coordinator

  |  

Bay Ltd.

Full Time

JOB SUMMARY

The Human Resource (HR) Coordinator will be responsible for providing support and maintenance to the employee record database as it relates to internal processes. He/she will also handle employee relations pertaining to grievances reported to the department.

ESSENTIAL FUNCTIONS

  • Handle employee complaints, manage grievance procedures and facilitating counseling in conjunction with management after decision has been made.
  • Respond and resolve internal technical inquiries pertaining to system generated forms, applicant onboarding process, new hire/rehire employee processing, and all other internal related process inquiries
  • Perform established audits of all benefit related data, employee records, HR/Personnel processes, and system generated forms and provide weekly update to HR Management
  • Reviews, prepares and processes assigned benefit invoices monthly
  • Reviews and completes termination process based on criteria established
  • Maintains and updates backlogs related to employee records including but not limited to transfers, personnel data, tax credits and enrollments
  • Assist in the hiring process by coordinating job postings on internal and external websites
  • Assist with compiling resumes for HR Management to review
  • Assist with employment verifications and gather all necessary applicant information
  • Review and respond to unemployment claim with appropriate supporting documentation
  • Assist with open enrollment process and updating internal website
  • Maintain and update current employee database to provide internal access to employee portal
  • Participate in departmental staff meetings
  • Ensures compliance with data privacy regulations and best practices
  • Generate and maintain accurate job aid for duties assigned
  • Perform other duties as requested, directed, or assigned

EDUCATION AND EXPERIENCE REQUIREMENTS

  • Bachelor’s degree in related field required but experience and/or other training/certification may be substituted in lieu of education
  • Minimum of 5 years’ experience in job related duties
  • SHRM-CP or SHRM-SCP preferred

SKILLS / KEY COMPETENCIES

  • Ability to communicate effectively and professionally with customers and employees at all levels
  • Excellent verbal and written communication skills
  • Bilingual in English and Spanish required
  • Strong customer service orientation
  • Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies.
  • Exercise discretion and independent judgement when handling day to day information
  • Must be proactive and self-motivated with the ability to work with minimal supervision
  • Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities
  • Strong multi-tasking ability
  • Strong analytical skills are required to understand and interpret data
  • Ability to complete work with a high degree of accuracy and attention to detail
  • Ability to work under pressure to meet department targets and deadlines
  • Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Ability to quickly learn the organizations systems
  • Must possess a current and valid driver’s license

PHYSICAL REQUIREMENTS

  • Sedentary work that primarily involves sitting and/or standing constantly
  • Will work in an office setting (indoors)
  • Occasionally moving about to accomplish task
  • Ability to operate a computer and other office productivity machinery
  • Constantly perform repeating motions that may include wrists, hands and/or fingers
  • Light work that includes moving and/or lifting objects up to 15 pounds

Bay Ltd. is an Equal Opportunity Employer