JOB SUMMARY 

The Accounts Payable Associate is responsible for the day-to-day processing of payments of invoices, including ensuring that all invoices are accurate and paid in a timely manner. 

 

ESSENTIAL FUNCTIONS 

• Receive and review high volume of vendor invoices 

• Verify vendor information prior to processing for payment distribution 

• Ensure approvals and supporting documents are attached to each invoice prior to entry in open payables 

• Process invoices utilizing analytical skills to identify inconsistencies or inaccuracies 

• Responsible for accurate and timely processing 

• Ensure that invoices and expenses are correctly coded and authorized as per internal guidelines 

• Resolve purchase order or invoice discrepancies 

• Maintain accurate historical records by utilizing imaging system 

• Report sales taxes by calculating requirements on paid invoices 

• Assists Project Finance Director with audits and records requests by providing related records and documentation 

• Work evenings and/or weekends as required to meet strict fiscal deadlines 

• Ensure compliance of all safety procedures and policies (including client’s) while promoting the Company’s safety culture. 

• Performs other duties as requested, directed, or assigned. 

EDUCATION AND EXPERIENCE REQUIREMENTS 

• Minimum High School Diploma or GED required. 

• Minimum of 2+ years of accounting experience required 

• Knowledge of Accounting principles 

 

SKILLS / KEY COMPETENCIES 

• Ability to communicate effectively and professionally with customers and employees at all levels. 

• Strong communicator with excellent verbal and written communication skills. 

• Ability to read, understand, and interpret contract documents such as scopes of work, and project schedule. 

• Exercise discretion and independent judgement when handling day to day information. 

• Must be proactive and self-motivated with the ability to work with minimal supervision. 

• Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities. 

• Ability to work cooperatively across all levels delivering on commitments – results oriented. 

• Strong analytical skills required to understand and interpret data. 

• Ability to complete work with a high degree of accuracy and attention to detail. 

• Proficient data entry skills with ten key ability 

• Ability to master company’s timekeeping system within specified training schedule 

• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams). 

• Must be able to work non-routine hours, when necessary. 

• Must have a valid, unexpired driver’s license. 

• Ability and willingness to travel as required for out-of-town travel assignments. 

PHYSICAL REQUIREMENTS 

• Will work in an office and job site setting (indoors/outdoors). 

• Moving about to accomplish tasks or moving from one worksite to another. 

• Ability to operate a computer and other office productivity. 

• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers. 

• Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner. 

• Work that includes moving and/or lifting objects up to 25 pounds. 

 

Bay Ltd. is an Equal Opportunity Employer