JOB SUMMARY

The Accounts Payable Associate is responsible for the day-to-day processing of invoice payments, while ensuring that all invoices are accurate and paid in a timely manner.

ESSENTIAL FUNCTIONS

• Receive, review, and process a high volume of vendor invoices
• Verify project job costs, vendor information, and purchase orders prior to processing invoice for payment distribution
• Ensure approvals and supporting documents are attached to each invoice prior to entry in open payables
• Process invoices utilizing analytical skills to identify and correct inconsistencies or inaccuracies
• Responsible for accurate and timely processing
• Ensure that invoices and expenses are correctly coded and authorized as per internal guidelines and corresponding job contracts
• Resolve purchase order or invoice discrepancies
• Maintain accurate historical records by scanning and indexing invoice data into the company’s document imaging system
• Report sales taxes by calculating requirements on paid invoices
• Assist with audits and records requests as requested by department supervision by providing related records and documentation
• Work evenings and/or weekends as required to meet strict fiscal deadlines
• Ensure compliance with all safety procedures and policies (including client’s) while promoting the Company’s safety culture.
• Perform other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Minimum High School Diploma or GED required.
• Minimum of 2+ years of accounting experience required
• Knowledge of Accounting principles

SKILLS / KEY COMPETENCIES

• Ability to communicate effectively and professionally with customers and employees at all levels.
• Strong communicator with excellent verbal and written communication skills.
• Exercise discretion and independent judgement when handling day-to-day information.
• Must be proactive and self-motivated with the ability to work with minimal supervision.
• Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities.
• Ability to work cooperatively across all levels, delivering on commitments – results-oriented.
• Strong analytical skills required to understand and interpret data.
• Ability to complete work with a high degree of accuracy and attention to detail.
• Proficient data entry skills with ten-key ability
• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).
• Must be able to work non-routine hours when necessary.

PHYSICAL REQUIREMENTS

• Will work in an office and job site setting (indoors/outdoors).
• Moving about to accomplish tasks or moving from one worksite to another.
• Ability to operate a computer and other office productivity.
• Constantly perform repeating motions that may include feet, legs, wrists, hands, and/or fingers.
• Frequently communicate with other members of the team and be able to exchange accurate information in a clear manner.
• Work that includes moving and/or lifting objects up to 25 pounds.

Bay Ltd. is an Equal Opportunity Employer