Accounts Receivable Specialist

JOB SUMMARY

The Accounts Receivable Associate I position reports to the Credit and Collections Manager, and ensures incoming payments are received, identified, accurately posted daily to customer accounts and applied towards applicable outstanding customer invoices in a timely manner. This position serves as a resource for the A/R department and assists with billing duties as needed.

ESSENTIAL FUNCTIONS

• Prepare, post, verify, and record customer payments and transactions on a daily basis
• Process electronic bank deposits and balance deposits against bank activity
• Process credit card payments and allocate funds to corresponding client invoices
• Process incoming/outgoing wires; coordinating contact with bank and customers as needed
• Allocate all receivables to client invoices utilizing analytical skills to identify inconsistencies or inaccuracies
• Research account discrepancies and past due amounts with the assistance of Credit and Collections Manager and billing department and from customers, where applicable
• Resolve discrepancies with adjusting entries as approved
• Assist in resolving customer inquiries regarding invoicing and payment processing
• Generate reports for internal use to varying levels of management relevant to receivables
• Maintain accurate historical records by utilizing imaging system
• Prepare daily and future cash forecasts for CEO/CFO review
• Collaborate with Staff Accountants to provide cash transaction backup for journal entries
• Assist in special projects as assigned
• Comply with all quality, safety and performance requirements relevant to the position
• Maintain the confidential nature of Accounts Receivable Department work
• Performs other duties as requested, directed or assigned

Required Qualifications and Experience

• High School Diploma or G.E.D. required; Bachelor’s Degree in Accounting is preferred
• Minimum of 3-5 years’ experience in job related accounting duties

Preferred Knowledge, Skills, and Abilities

• Must complete work with a limited degree of supervision
• Ability to process multiple types of billings for multiple customers/contracts
• Ability to read and interpret contracts and purchase orders and maintain confidentiality
• Proficient in Microsoft Office programs, ERP system, and knowledge of Accounting Principles and Accounts Payable functions
• Possess a strong multi-tasking ability
• Ability to communicate effectively, both verbal and written with customers and employees at all levels

Working Conditions

• Will work in an office setting.
• Moving about to accomplish tasks or moving from one worksite to another.
• Ability to operate a computer and other office productivity.
• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers.
• Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.
• Work that includes moving and/or lifting objects up to 25 pounds.
• Non-routine hours are required at times
• On-site role that requires attendance to an office or a job site

Bay Ltd. is an Equal Opportunity Employer