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Office Clerk – Highway Division

Office Clerk – Highway Division

  |  

Bay Ltd.

Full Time

JOB SUMMARY:

The Office Clerk is responsible for assisting the Project Managers, Superintendents, and Project Coordinators in the Highway Department with tickets, invoices, requisitions, cost accounting reports, accounts receivables, and month-end reporting.

ESSENTIAL FUNCTIONS:

  • Assist with tickets, invoices, requisitions, and cost accounting reports
  • Create and update the Man-hour and Quantity reporting
  • Serve as the point of contact for all tools for Highway Division
  • Prepare cost and expenditure statements and other necessary documentation at regular intervals for the duration of the project
  • Assess cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops
  • Duties include but are not limited to: processing accounts receivable, job close-out documentation, and running month-end reports
  • Provide support to daily operations of the facility and department including but not limited to typing, filing, answering phone, doing reception work, mail processing
  • Exercise discretion and independent judgement when handling company and department day to day information
  • Research, analyze and summarize basic information related to the tasks at hand
  • Knowledge of the organization to complete assignments
  • Driving required: visit local job sites and other departmental areas
  • Perform other duties as requested, directed or assigned

QUALIFICATIONS:

  • High School Diploma or GED required
  • Valid Driver’s license, proof of insurance and good driving record is required
  • Minimum of 1-2 years of office experience
  • Ability to process multiple types of contracts/reports
  • Ability to read and interpret department information
  • Ability to communicate effectively, both verbal and written with customers and employees at all levels
  • Proficient in Microsoft Excel and Microsoft Word
  • Must be proactive and self-motivated with the ability to work with minimal supervision
  • Excellent time-management skills, and a strong multi-tasking ability

Bay Ltd. is an Equal Opportunity Employer