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Sr. Administrative Assistant

Sr. Administrative Assistant

  |  

Bay Ltd.

Full Time

JOB SUMMARY:

The Sr. Administrative Assistant is responsible for providing direct administrative support to the Division Manager.

 

ESSENTIAL FUNCTIONS:

  • Provide financial administrative support for the department by processing requisitions, producing regular reports, administering the data needed for internal/external reports
  • Perform all administrative duties to support the department leadership team members, including but not limited to handling phones, managing calendars and meetings, distributing incoming mail, ordering supplies, corresponding with internal/external customers and other administrative tasks as required
  • Work with other clerical staff and will be cross trained on all duties
  • Act as the main point of contact for department staff on daily
  • Research, prioritize, and follow up on incoming issues and concerns addressed to a Senior Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response.
  • Contribute to team effort by building relationships with key internal contacts to enable timely and effective execution of tasks
  • Establish and maintain internal processes for department key functions as well update files, records, and other documents for department
  • Maintain professional level of communication with staff throughout organization, while exercising discretion with confidential information
  • Research, compile, and analyze data for special projects as needed or assigned
  • Knowledge of the organization to complete assignments
  • Driving required: visit local job sites and other departmental areas
  • Perform other duties as assigned

 

QUALIFICATIONS:

  • High school diploma or G.E.D. is required, Bachelor’s Degree is preferred
  • Minimum of 4 years of office administrative experience
  • Knowledge of Heavy Construction Industry
  • Valid Driver’s license, proof of insurance and good driving record is required
  • Ability to process multiple types of contracts/reports and completes work with a limited degree of supervision
  • Excellent organizational skills, time-management skills and detail oriented
  • Ability to read and interpret job details, invoices, proposals and other job related documents
  • Proficient in Microsoft Office: Excel, Word, PowerPoint & Outlook
  • Ability to communicate effectively, both verbal and written with customers and employees at all levels

 

Bay Ltd. is An Equal Opportunity Employer